Its no secret that Elections Departments maintain a vast amount of records. Whether most of the documents are received via mail or email, it’s a best practice to digitally archive them for proper records management.
The practice of converting paper to digital images is nothing new. However, the benefits have become greater over time. Instead of treating the images as a simple digital archive, business process automation tools are helping election offices streamline their processes saving valuable time.
Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) have come a long way and now automate the capture of information. Like anything, if the original document is illegible, the capture can’t happen. These two technologies are available to streamline the capture of information on a document and then automatically save it into a digital document management solution.
From there, once the document is saved in the document management program, a digital dashboard that shows a running count of documents that need approval, or tasks awaiting review ensure that you can see all of your important business information, at-a-glance.
Please contact Document Logistix in the USA if you are interested to discuss Elections Information Management or your document management requirements.
Epson Europe took advantage of Cloud DM for records and retention