Property Management companies generate vast quantities of information in the form of paper, emails, digital documentation and photographic or video references.

A streamlined information capture, storage, retrieve and share system helps to manage property and tenants from all critical aspects, from billing and finance, to supplier management, health and safety, security, inspections, insurance and regulatory compliance.

Document Logistix's property management solutions help customers to manage information contained in various document types so that estates perform better commercially and operationally. Property document management software allows staff to focus on their roles and important tasks rather waste time looking for information or buried in low-level admin.

Document Manager: Property enables Property Management firms to introduce automation and set up alerts for critical tasks and deadlines such as inspection, renewals and reviews. Document Logistix software has a dynamic workflow function that enables property managers to set rules-based processes that includes approvals and incident escalation paths.

Audit trails are also important attribute of Document Manager: Property. Records audits are often time-consuming and can be fraught with issues of lost or wrong information, or lack of traceability. Staff and any approved stakeholders can see at a glance historical and current activity, and generate comprehensive reports on actions, dates and personnel.

For knowledge workers timetabling and operations management teams, Document Manager: Property is a resourceful tool that makes it easy to search for information by date range or view records by contact type, such as contracts, maintenance or even complaints.

Document Manager: Property is a dynamic solution that operates at the heart of your estate, with a built-in diary function that allows users to link documents to automated reminders.

DLX property management diagram

The latest version of Document Manager: Property is available with Cloud and Mobile functions which makes it easier for people to access or approve information while working in the field.

  • Tenants receive a better service
  • Staff work more efficiently
  • Compliance is simpler to manage
  • Data is managed properly
  • Owners benefit from improved yield management
  • Documents are safeguarded against disaster

Case study: Read how FirstPort Property Management use DM: Property

Record and retrieve any type of property documentation electronically

Project Management Agreements / Real Estate Contracts / Payment Records / Tenant Files / Covenants / By-Laws / Regulations / Maintenance Requests / Ledgers / Owner Files / Invoices/Receipts / Condition Reports / Signed Lease / Rental Agreements / Custom Documents / Photographs / Video