Document Management
Case Studies


Sector: Housing

Document Logistix helps Hillcrest Group with rapid digital transformation in Accounts (AP)

Profile:

One of Scotland’s largest providers of social housing.  

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Document Logistix Case study: Document Logistix helps Hillcrest Group with rapid digital transformation in Accounts (AP)


Sector: Insurance

Document Logistix helps Markerstudy with complex data migration following Co-op Insurance acquisition

Profile:

Markerstudy Insurance Services Limited offers insurance products and complementary services, and is part of a group of highly innovative companies primarily associated with insurance brands. Established in 2001 and employing around 3,500 staff in locations throughout the UK, the Group is proud of its track record as an appointed Investor in People Gold.

 

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Document Logistix Case study: Document Logistix helps Markerstudy with complex data migration following Co-op Insurance acquisition


Sector: Education

Document Logistix leverages production scanner from Kodak Alaris to deliver custom back-scanning project for The University of Oxford

Profile:

As the oldest university in the English-speaking world, Oxford is a unique and historic institution. There is no clear date of foundation, but teaching existed at Oxford in some form in 1096 and developed rapidly from 1167, when Henry II banned English students from attending the University of Paris. The University was looking to digitise hand-written paper-based student records.

Key Drivers:

  • Capturing 500,000 hand-written records
  • Standardising records’ format
  • Preserving University heritage
  • Improving admin efficiency

 

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Document Logistix Case study: Document Logistix leverages production scanner from Kodak Alaris to deliver custom back-scanning project for The University of Oxford


Sector: Food and Beverages

Document Management - Avara Foods

Profile:

Avara Foods is one of the UK’s largest food businesses, supplying chicken and turkey to the nation’s most popular supermarkets and restaurants. The company has 7000 employees whose records are managed by 110 HR staff.

Key Drivers:

  • Standardising electronic HR processes
  • Digitising legacy system records
  • Improving speed of document access
  • Business process efficiency
  • Improved governance and compliance

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Document Logistix Case study: Document Management - Avara Foods


Sector: Logistics

Document Management - DHL

Profile:

DHL was founded in 1969 and has subsequently revolutionised the world of logistics. Today, DHL is the world’s leading logistics company, with 380,000 people working in more than 220 countries and territories to help customers cross borders, reach new markets and grow their business … or simply send a letter to loved ones.

Key Drivers:

  • EU GDPR compliance
  • Business process efficiency
  • Digitisation Green operations

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Document Logistix Case study: Document Management - DHL


Sector: Finance

Document Management - Texas Department of Public Safety

Profile:

Created in 1935, the agency is responsible for maintaining public safety in the state of Texas ranging from supervising traffic on rural highways to preserving the peace and investigating crime.

Key Drivers:

The TxDPS needed an ECM solution that could solve disparate systems, interest penalties for lack of timely invoice payments, with everexpanding requirements and document volumes – to meet new state statutes and law enforcement practices.

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Document Logistix Case study: Document Management - Texas Department of Public Safety


Sector: Education

The University of Huddersfield’s Human Resources Department Implements Document Management Solution

Profile:

The University of Huddersfield is a public university located in Huddersfield. West Yorkshire, England. It has been a university since 1992, but has its origins in a series of institutions dating back to the 19th century.

Key Drivers:

The University required digital document management integration into their HR solution, iTrent, which Document Logistix provided through its longstanding partnership with MHR.

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Document Logistix Case study: The University of Huddersfield’s Human Resources Department Implements Document Management Solution


Sector: Education

Queen’s University Belfast implements Document Management Solution

Profile:

Queen’s University is in a Russell Group University contributing 1.9 billion to the UK economy.

Key Drivers:

Achieving Corporate Plan Objectives, Compliance, Environmental and Process Improvement.

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Document Logistix Case study: Queen’s University Belfast implements Document Management Solution


Sector: Education

Digital Document Manager transforms the University of Birmingham

Profile:

Reduction of paper archive, Staff Efficiency and Accelerated Document Access & Distribution.

Key Drivers:

Over 15,000 students from more than 150 countries.

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Document Logistix Case study: Digital Document Manager transforms the University of Birmingham


Sector: College

Derby College installs digital document management for efficiency, cost savings and assured compliance

Derby College installed an electronic document management system to improve document access, achieve assured regulatory compliance and save on warehousing.

Derby College uses digital records management to manage student enrolment and student records throughout their time at the college.

The system is also used extensively in back office functions where it is integrated with HR systems.

Electronic document management has generated big savings compared with historical paper-based system and physical storage, and enables the College to comply with education regulatory standards with automation and comprehensive audit trails.

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Document Logistix Case study: Derby College installs digital document management for efficiency, cost savings and assured compliance


Sector: medical

Polymermedics adopts digital document system for efficiency and compliance

Polymermedics overcame the challenge to manage vast amounts of documents and data in highly regulated medical sector by installing a digtal document management system, Document Logistix' Document Manager.

Polymermedics  manufactures more than 1.8 billion components for the global medical, hygiene and pharmaceutical industries. Imagine the challenge of maintaining full traceability and the strict global standards the company has to meet.

After evaluating potential document systems, Polymermedics selected Document Logistix’ flagship product. Today, five departments use Document Manager to capture, store, retrieve, archive and delete records when they reach EOL: HR, Finance, Engineering, Quality and Warehouse.

Lauren Tregilgas, Polymermedics, speaks about the the challenge of managing the huge volume of documentation and the importance of compliance in such a highly regulated industry sector, in which penalties can be severe.

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Document Logistix Case study: Polymermedics adopts digital document system for efficiency and compliance


Sector: Education

Gateway Community College

Profile:

Document Logistix helped Gateway Community College go paperless when the College relocated to its new-build location. More than 1800 learners generate many thousands of documents. Administrators and Teaching staff require access throughout the pupil journey from enrolment to course allocation.

Key Drivers:

Enrolment and student records management efficiency, paperless commitment, time and cost savings, secure access for multiple stakeholders, enhanced compliance to meet internal and external audit requirements.

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Document Logistix Case study: Gateway Community College


Sector: Insurance

Document Management - Covéa Insurance Case Study

Profile:

UK - based insurance group offering Life Insurance,Payment Protection,Commercial Insurance, Health and Household Insurance.
Employs over 300 people at two main sites.

Key Drivers:

Automated processing of inbound mail. Storage of customer files. Automation of internal filing processes.

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Document Logistix Case study: Document Management - Covéa Insurance Case Study


Sector: Property

FirstPort streamline processes

Profile:

FirstPort Property is a leading provider of property - related services in the UK.

Key Drivers:

Unacceptable levels of paper stored in the office taking up valuable floor space. Security of documents across various offices throughout the UK.

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Document Logistix Case study: FirstPort streamline processes


Sector: Manufacturing

HR Document Management – Robroy Industries

Profile:

A multi-site US manufacturer of electrical and oilfield products.

Key drivers:

Audit compliance, administration efficiency, staff and candidate satisfaction, and cost reduction.

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Document Logistix Case study:  HR Document Management – Robroy Industries


Sector: Wine Merchants

Direct Wines Accounting Document Management Case Study

Document Management for Direct Wines accounts dept. The Direct Wines accounts team handles in excess of 2,000 non-stock related supplier invoices and documents each month for everything from IT services to electricity supply. This invoice handling had previously been done via a completely manual system that was difficult to control and making payments slow.

Profile:

To streamline the operation of the accounts payable department.

Key Drivers:

Owners of the Laithwaites and Sunday Times wine club brands. Direct Wines was established over 30 years ago and now has an annual turnover of more than £200 million. Other drivers were PoD processing management, dispatch note processing, delivery note processing, workflow and electronic archiving.

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Document Logistix Case study: Direct Wines Accounting Document Management Case Study


Sector: Charity

Document Management - Asthma UK Case Study

Profile:

The largest independent provider of funding to asthma research in the UK. A major provider of support to doctors and asthma sufferers.

Key Drivers:

Compliance with Gift Aid audit trail requirements.

The charity was unable, with the paper filing system, to easily provide a complete audit trail for each of its Gift Aid claims because it was almost impossible to quickly link an individual claim to all the relevant paper records.

Asthma UK entered a formal process to procure a document management software system which would address the challenge of providing the accurate audit trails required to secure its Gift Aid tax claims.

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Document Logistix Case study:  Document Management - Asthma UK Case Study


Sector: Finance

Document Management - American Bank of New Jersey Case Study

Document Manager streamlines document archiving at American Bank of New Jersey. Established nearly a hundred years ago, American Bank of New Jersey provides a traditional community save and loan service. The bank provides the finest financial products and services available, backed by the latest technologies.

Profile:

Established nearly a hundred years ago, American Bank of NJ – provides a traditional community savings and loan service.

Key Drivers:

Provide enterprise-wide document and image management, deliver competitive advantage, empower staff to provide better customer service.

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Document Logistix Case study: Document Management - American Bank of New Jersey Case Study


Sector: Law Enforcement

Case study: Documents under control for the Virginia State Police

Profile:

Public Service organization servicing a 90,000 population across 550 sq. miles. Manned by 135 officers and support staff, Floyd County provides key community services.

Key Drivers:

Minimize manual processes, eliminate inefficient paper system, create additional office space by eliminating shelving system.

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Document Logistix Case study: Case study: Documents under control for the Virginia State Police


Sector: Law Enforcement

Document Manager protects law enforcement files

Profile:

Public Service organization servicing a 80,000 population across 330 sq. miles. Manned by 110 officers and 30 support staff, Walton County provides key community services.

Key Drivers:

Minimize manual processes, store multiple documents types, eliminate inefficient paper system, create additional office space by eliminating shelving system.

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Document Logistix Case study: Document Manager protects law enforcement files


Sector: Logistics

DHL uses our Document Manager software to automate business processes

Profile:

Global provider of business logistics solutions to clients in a wide range of industrial sectors.

Key Drivers:

To streamline the process of capturing/processing employee data from the "Tell it how it is" surveys.

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Document Logistix Case study: DHL uses our Document Manager software to automate business processes


Sector: Vehicle Leasing

Lex Vehicle Leasing drives to Document Manager

Profile:

Lex is an HBOS Group company; it owns a fleet of over 178,000 cars and vans, with motoring heritage dating back to 1928.

Key Drivers:

Reduction of mis-filed/lost documents. Reduced time delays in getting documents to the correct people. Document Manager has played a key role in speeding up Lex's paperwork process and maintaining its high standard of service to customers. For each vehicle, Lex has to maintain an extensive file of documents, including ownership forms, contracts and a variety of other material.

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Document Logistix Case study: Lex Vehicle Leasing drives to Document Manager


Sector: Fleet Management

Document Management for Ceva Vehicle Fleet Maintenance

Profile:

Ceva Logistics is the country's leading business-to-business express delivery company. The Company delivers hundreds of thousands of consignments every week  in excess of 100 million items per year.

Key Drivers:

To remove piles of paper and rows of filing cabinets from the office. Time management, to improve staff efficiency. File of documents, including ownership forms, contracts and a variety of other material.

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Document Logistix Case study: Document Management for Ceva Vehicle Fleet Maintenance


Sector: Logistics

Document Management for Ceva Logistics

Profile:

Ceva Logistics provide services across the full supply chain, for production facilities, manufacturers and retailers.

Key Drivers:

Cost savings, improved staff efficiency, increased document security.

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Document Logistix Case study: Document Management for Ceva Logistics


Sector: Insurance

Document Manager helps streamline Self Assured

Profile:

Independent law firm in the City of London. With 290 lawyers, Macfarlanes handle complex and high-value global transactions.

Key Drivers:

Removal of paper from the office. Faster document processing and distribution. More effective and secure archiving. Improved document search.

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Document Logistix Case study: Document Manager helps streamline Self Assured


Sector: Manufacturing

Manufacturer Spirax Sarco gets firm grip with Document Manager

Profile:

Spirax Sarco provides knowledge services and products for steam heating and process plants to a global customer base.

Key Drivers:

Time saving for the accounts payable and general ledger departments, improved security for documents, elimination of paper from the office.

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Document Logistix Case study: Manufacturer Spirax Sarco gets firm grip with Document Manager


Sector: Insurance

Document Management for Sutton Barnard

Profile:

Sutton Special Risks Ltd, part of the Sutton Group, specialise in arranging difficult-to-place liability insurance for the Fire Protection, Security and Cleaning industries.

Key Drivers:

Faster access to client details, eliminate paper processes and inefficiency, improve customer service.

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Document Logistix Case study: Document Management for Sutton Barnard


Sector: Retail and apparel

Paxar clothes itself with Document Manager and Workflow

Profile:

Paxar Corporation is a global leader in providing innovative merchandising systems for the retail and apparel industry.

Key Drivers:

To be able to meet payment deadlines. To stop documents 'disappearing'. To keep up with paperwork.

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Document Logistix Case study: Paxar clothes itself with Document Manager and Workflow


Sector: Dairy

Digital Document Management success

Profile:

Milk and dairy product distributor operating across central and Southern England.


Key Drivers:

To have apaperless office and reduce storage of paper in the office. Tight integration with IRIS Exchequer.

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Document Logistix Case study: Digital Document Management success


Sector: Insurance

Document Management for Sutton Specialist Risks

Profile:

Bristol- based Sutton Special Risks, part of the Sutton Group,specialise in arranging difficult-to-place liability insurance for the Fire Protection, Security and Cleaning
industries.

Key Drivers:

To scan historical documents at low cost. To use office space for staff and not for filing cabinets.

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Document Logistix Case study: Document Management for Sutton Specialist Risks


Sector: Further Education

Digital Document management for City College Birmingham

Profile:

Employing approximately 600 staff, the College was formed in 1998 following the merger of Handsworth and East Birmingham Colleges.

Key Drivers:

Reduction in storage of paper and the 21 million photocopies per annum. Improve staff efficiency and cross-site access to documents.

The college's East Birmingham campus was being relocated to a new state-of-the-art campus. The new Fordrough campus is a result of a partnership between City College Birmingham and the Learning and Skills Council.

To complement the new campus the college wished to introduce a state of the art document management system.

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Document Logistix Case study: Digital Document management for City College Birmingham


Sector: Retail

Retail Document Management Case Study. Document Management for Coffee Nation.

Profile:

Coffee Nation's Head Office is based in Loudwater with 60 staff. Established in 1997, they specialise in Gourmet coffee on the go.

Key Drivers:

"Our office was getting too small to hold all our invoices; office space was being taken over by filing cabinets. We knew that using a document management system would reduce our storage needs", said James Repper, Financial Controller.

Filing and retrieving documents was time-consuming, and it was impacting staff performance. Staff found the system particularly frustrating when dealing with telephone enquiries.

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Document Logistix Case study: Retail Document Management Case Study. Document Management for Coffee Nation.


Sector: Construction

Document Management at Glossbrook Builders. Building and Construction.

Profile:

Glossbrook Builders have been building affordable, quality properties for clients in Dorset, Hampshire and the surrounding area for over 25 years. The company employs over 40 staff and generates large volumes of paper documents in its day-to-day business.

Key Drivers:

To optimise storage facilities and cut down on paper.

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Document Logistix Case study: Document Management at Glossbrook Builders. Building and Construction.


Sector: Construction

Eliminating housing association paper records and improving workflow

Profile:

One of Scotland's largest providers of social housing.

Key Drivers:

Reduction in volume of paper stored, in advance of a move to a new HQ.Improved flow of documentation around the association's various offices.

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Document Logistix Case study: Eliminating housing association paper records and improving workflow


Sector: Accountancy

Document Management solution for Accountants Hillier Hopkins

Profile:

Regional accountancy firm employing over 100 people, covering London and the Home Counties. Established in 1933.

Key Drivers:

Improved information access and reduction of costs.

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Document Logistix Case study: Document Management solution for Accountants Hillier Hopkins


Sector: Food and non-food retail, travel, funeral services and transport.

digital Document Management System for Central England Co-Operative Society

Profile:

Largest independent regional co-operative society in the UK.

Key Drivers:

Provide consolidated central document management solution to the diverse group of businesses. Reduce reliance on paper documents. Reduce spend on third-party scanning and in dexing services.

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Document Logistix Case study: digital Document Management System for Central England Co-Operative Society


Sector: Policing

Document Management for Norfolk Constabulary

Profile:

Largest independent regional co-operative society in the UK.

Key Drivers:

Provide consolidated central document management solution to the diverse group of businesses. Reduce reliance on paper documents. Reduce spend on third-party scanning and in dexing services.

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Document Logistix Case study: Document Management for Norfolk Constabulary


Sector: Banking

Document Management System for The Access Bank UK Limited

Profile:

The Access Bank UK Limited provides a range of Personal and Corporate Banking products and services including Trade Finance.

Key Drivers:

Simultaneous access to documents without having to wait for the file. Reduction in misfiling. Fast access to documents.

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Document Logistix Case study: Document Management System for The Access Bank UK Limited


Sector: Banking

Document Management for The Wine Society. Members' Association Digital Solutions.

Profile:

The Wine Society,established 1874, is the world's oldest co-operative wine club.

Key Drivers:

Reduction of paper use. Better response times to customers. Staff efficiency.

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Document Logistix Case study: Document Management for The Wine Society. Members' Association Digital Solutions.


Sector: Logistics

Document Management for TNT Express

Profile:

European market leader in business - to - business, global express and international mail services.

Key drivers:

To save office space by removing paperwork. Secure online signed PoD access

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Document Logistix Case study: Document Management for TNT Express


Sector:

Document Management
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